West Desert Amateur Radio Club
PURPOSE OF THE CLUB
PURPOSE OF THE CLUB
Consistent with the purposes of Amateur Radio Stated in the FCC rules for the Amatuer Radio Service, and as cited in the Articles of Incorporation of the West Desert Amateur Radio Club, Inc. some specific purposes not enumerated in the aforementioned Articles include:
- Promote activities that help members practice and develop both communication and technical skills.
- Be prepared to provide emergency communication to Club sponsors as need arises.
- Membership is open to all that have an interest in amateur radio communications.
- Each member shall submit an application for membership to the Club Secretary using the Club application form accompanied by the appropriate dues.
- There shall be four Club Officers: President, Vice- President, Secretary, and Treasurer. These also constitute the Board of Trustees set forth in the Articles of Incorporation, Article V.
- Club officers shall be elected from among the membership of the Club according to the procedures set forth below (under ELECTIONS)
The principal responsibilities of the President are the following:
a. Determine needed committees and appoint chairs. b. Organize and conduct Club meetings. c. Disburse Club funds in agreement with Club officers and membership. d. Act, or select a Club member to act, as liaison to Club sponsors and/or other organizations.
The principal responsibilities of the Vice-President:
a. Assist the President in determining needed committees, selecting committee chairs, and formulating meeting agendas. b. Conduct Club meetings in the absence of the President. c. Arrange for licensing examinations in accordance with Club needs. d. Control Club equipment and assets.
The Principal responsibilities of the Secretary are the following:
a. Record meeting minutes, and maintain them in files with other documents for historical reference. b. Maintain a file of membership records reflecting currently expressed interest in the Club and provide list of same as required. c. Handle Club correspondence and keep complete records. d. Schedule facilities for Club meetings. d. Notify members of Club activities. e. Prepare, distribute, collect, and count ballots when required for voting.
The principal responsibilities of the Treasurer are the following:
a. Collect, record, and account for any funds or assets received by the Club. b. Disburse funds from the Club treasury as decided jointly with the other officers. c. Reconcile the bank statement every month.
- Election of officers shall be held at regular meeting in December of each year.
- Candidates for the offices of President, Vice-President, and Secretary in this shall each hold a current amateur radio license. Anyone desiring to serve the Club as an officer shall be a member in good standing.
- The President shall appoint a nominating committee in October’s club meeting, consisting of at least two Club members. In the regular November meeting, the nominating committee shall submit the names of at least two members qualified and willing to serve for each of the four Club offices. Nominations shall then be accepted from the floor. Nominations shall be closed two weeks before the December meeting. Ballots will be printed for December meeting and voted on by a quorum of members.
- Officers serve for any one year after their elections, or until next regular election. No officer shall serve more than two terms in succession so long as the nominating committee is able to do its job.
- Election will be by majority vote of all current members present at the election meeting combined with absentee ballots cast in a timely fashion (no later than the close of business the day preceding the election) by current members not present at the meeting. The new officers shall assume responsibilities as soon as possible by another Club member who is not a candidate.
- Changes of the Club Officers and any action requiring the disbursement of Club assets, either for cash or equipment, and as provided under EXPENDITURES in this document, are subject to approval by the Club membership.
- Election voting shall be done by secret ballot. When the election is concluded, the ballots shall be destroyed.
- Changes in Club Officers and approved of actions requiring disbursement of Club assets shall be determined by a simple majority vote of the members in attendance, one vote per member, at the regularly scheduled Club meeting where the nature of the vote has been announced at the last regular meeting.
- Approval of an emergency decision may be handled in a more timely fashion, following the meeting which that decision was made and under the direction Club Officers.
- In the event of a tie, the vote will be taken again. If the tie remains, it shall be broken by an open appeal to chance (coin flip, blind draw, etc.)
- Absentee votes shall be counted as valid provided the voter is identified in writing and the ballot is submitted in writing by the close of business the day preceding the election. Absentee ballots shall be counted at the same time as the regular votes.
- Regular meetings shall be held on the first Tuesday of each month starting at 7:00pm at the Tooele County Emergency Operations Center (EOC) conference room, or such other place as the President shall designate.
- Emergency meetings may be called at the discretion of Club Officers according to the urgency of the need.
FUNDS AND ASSETS
FUNDS AND ASSETS
- Possible sources of Club funds and assets shall be Dues and Donations.
- Dues assessment must be voted on by the membership. A simple majority of the Club membership present at the meeting is required to enact a change in dues assessment.
- Donations are offering given by members of the Club or by a commercial or non-commercial organization, in the form of cash, books and magazines, equipment, or supplies.
- Club funds and assets shall be acknowledged and accounted for by the Treasurer, and funds deposited in a financial institution of good reputation (bank, credit union, etc.).
- Disbursement shall be controlled by the Club Officers with the signature of two officers on any disbursement instrument (check or withdrawal slip).
- Expenditures of less than $50.00 shall be authorized by club officers. Meeting minutes recording the purpose and discussion of the expenditure shall be kept.
- Expenditures of more than $50.00 must be approved by a simple majority of the membership responding to a request for approval, according to the procedures set forth under VOTING PRCEDURES. Meeting minutes recording the purpose and discussion of the expenditure shall be kept.
- Committee may be organized/disbanded by the President to meet specific Club needs. A committee shall consist of a chair selected by the President, and any others selected by the chair.
- The committee chairs may be called by the President to meet and function as an advisory board to the Club Officers.
- The President may appoint the office of Librarian as needed to control the printed matter purchased, donated, and/or loaned to the Club.
AMENDMENT OF THE BY_LAWS
AMENDMENT OF THE BY_LAWS
- The Club By-Laws may be amended at a regular meeting of the Club under the following requirements:
- Amendments shall be proposed by the Club Officers and must be accepted by a two-thirds majority of those present at the announced meeting.
- The Club Officers shall provide the membership copies of the document containing proposed changes. The copies can be provided either printed of electronically.
- The Secretary shall file a printout of the revised By-Laws with the Officers’ dated signatures on it certifying its authenticity.
WEST DESERT AMATEUR RADIO CLUB
- We, amateur radio operators of Utah, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in amateur radio, constitute ourselves the West Desert Amateur Radio Club (W.D.A.R.C.), and enact this constitution as our governing law. The objectives of this organization are:
- The promotion of interest in amateur radio communication and experimentation
- To provide emergency communications to Tooele County Emergency Services
- The education of prospective amateur radio operators
- T provide public service to the community
- To promote radio knowledge
- The exchange of information and cooperation between members
- To conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community
- All persons interested in amateur radio communication shall be eligible for membership.
- Membership shall be by written application.
- Elected officers of the WDARC shall be President, Vice-President, Secretary, and Treasurer. These officers shall be elected at an annual meeting called for the purpose of elections. The term of office shall be one year.
- Officers will be elected by majority vote of members present at the election meeting.
- Vacancies occurring between elections must be filled by special elections at the next meeting following the occurrence of the vacancy.
(Duties of Officers)
- The President shall preside at all meetings of the Club and conduct them according to the rules adopted. The President shall enforce observance of the constitution and by-laws; decide all questions of order; sign all official documents that are adopted by the Club; with concurrence of the membership, appoint any needed committees; and perform all customary duties pertaining to the office of President.
- The Vice-President shall assume the duties of the President in his absence. The Vice-President will be responsible for coordination of all public service activities, arranging license examinations in accordance with Club need, and maintaining an accurate inventory of club equipment.
- The Secretary shall keep a written record of the proceedings of all meetings, a current roster of all members, and written application forms from the membership, and will prepare all club correspondence as directed by the President. The Secretary will be responsible for scheduling the required facilities for the Club meetings; notification to members of Club activities; and preparation, distribution, and counting of election ballots. The Secretary will turn over all Club records to a newly elected Secretary.
- The Treasurer shall receive and be responsible for all monies paid to the Club and shall issue receipts and keep an accurate account of all monies received and expended. The Treasurer shall disburse funds as provided in the Club by-laws and provide a statement of expenses and monies received at each Club meetings. The Treasurer will turn over all Club records and accounts to a newly elected Treasurer.
- The by-laws shall provide for regular and special meetings.
- At meetings, six (6) members, at least one of which must be the President or Vice-President, will constitute a quorum for the transaction of business.
- The Club, by majority vote of the membership, shall levy dues as deemed necessary for the business of the organization.
- Non-payment of such dues shall be cause for termination of membership from the Club at the discretion of the Club Officers.
- In the event dues are levied, such dues shall be due yearly in the month of January.
Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next regular meeting, provided all members have been notified by mail (or e-mail) of the intent to amend the constitution and/or by-laws at said meeting.
This constitution or the Club by-laws may then be amended by a two-thirds vote of the membership present at the meeting.
The proceedings and general functioning of this Club will be in accordance with common rules for orderly conduct using Roberts Rules as a guide.
In the event any reason arises to dissolve the organization of the West Desert Amateur Radio Club, the existing property and funds owned by the Club shall be disposed of in the following manner:
- Equipment may be offered for purchase at fair market value or transferred to an organization with similar interests by a majority vote of the membership.
- Monies held in the treasury or gained by the disposal of property will be allocated to an organization with similar interests by majority vote of the membership.
- If no such organization of similar interest can be located, assets shall be distributed for one or more exempt purposes with the meaning of section 501 (c) (3) of the Internal Revenue Code, as amended or supplemented, or shall be distributed to the Federal Government, or to a State or Local Government for a public purpose.